Wednesday, November 28, 2012

Guest Blog Post: Five Ways to Organize Information in the Cloud

I'm down in the islands this week, hopefully not thinking about clouds of any kind. So while I'm sunning, my favorite computer chic, Caroline Green, CEO of IvanExpert, a Mac support company in New York City, is bringing you tips to organize your information in the Cloud.

Five Ways to Organize Information in the Cloud
By Caroline Green

The Cloud is a great way to store information, because it means you can have access to your data from anywhere. So you can work from home, or from the back of a taxi, or while traveling. And you can get to your data from multiple devices, including a computer, Android phone, iPhone, or tablet.

Here are the top five ways you can stay organized and be more productive using the Cloud.

1. Keep your calendars and contacts in sync with Google.
Use Gmail or Google Apps to keep your calendars and contacts in sync across Windows and Mac computers, as well as iPhones, iPads, and Android phones. Enter an appointment on your iPhone, and see it automatically show up on your computer. Change a friend’s phone number on your computer, and it automatically gets changed on your Android phone.
Gmail is free; Google Apps is $50/email account/year.

2. Save and file documents with Dropbox.
Store your paperwork, including bills, Word documents, and spreadsheets, in the Cloud using Dropbox. Access your files from multiple computers as well as your smartphone (on apps for iPhone, iPad, and Android).
Free for up to 2 GB of data.

3. Organize digital information with Evernote.
No more Post-its and scraps of paper scattered around your desk or your notebook. Use Evernote to store and track bits of information, including web pages, photos, PDFs, and documents, and store your data by topic and keyword. You can see all your info from any computer or mobile device (on apps for iPhone, iPad, and Android).

4. Keep to-dos in one place with Remember the Milk.
Use Remember the Milk to store your to-do list and access it from your Mac, PC, or smartphone. It can even send you email or text message reminders, based on your due dates.

5. Keep your passwords handy with Passpack.
Passpack is an online system for managing the hundreds of passwords we all need for logging in to websites. Because the passwords are stored in the cloud, you can get to them from any web browser. Just make sure to remember your two master passwords.
Free for up to 100 passwords; for more passwords prices start at $1.50/month.

These five services, all for free or low cost, are just the beginning of how you can use the Cloud to stay organized and have your important information at your fingertips.

Caroline Green is the co-owner and CEO of IvanExpert, providing Mac IT support to small businesses and homes in New York City. They have recently launched IvanExpert Mac Wellness, which automatically monitors your Mac’s health for potential hard drive failures, confirms backups are running regularly, and identifies performance problems.


  1. I've done a lot of research on password managers, but somehow I never discovered Passpack. It sounds really great!

  2. Just received a check for $500.

    Sometimes people don't believe me when I tell them about how much you can earn taking paid surveys online...

    So I took a video of myself getting paid over $500 for filling paid surveys.