Tuesday, May 24, 2011

Four Steps to an Organized Trip


Memorial Day weekend is almost here, which means the summer travel season is upon us. Between my day job organizing New Yorkers and my weekends at the beach, weddings, a trip home to Texas, and hopefully a girls getaway in August, this is shaping up to be a busy summer. 

Sometimes it can feel like you’re living out of a suitcase. But no worries, because I have some tips to organize your travel this summer. This week, I’m giving you a step-by-step guide to create an organized trip file. No more last minute scrambling to find your flight confirmation number!

Step One
As soon as a trip is booked, label a file folder with the name and dates of your upcoming travel. As you book flights, rental cars, and hotels, print the confirmations and drop them in the file.  You’ll also want to include:
  • Trip insurance confirmation
  • Ground transportation confirmation (trains, car service, etc.)
  • Restaurants to hit
  • Sites to see
  • Maps
  • Interesting articles about your destination
  • Travel books
  • Contact information for friends you’ll visit

Step Two
Schedule time on your calendar, about one week before your trip, to organize your trip file and take care of last minute planning. Depending on the length of your trip, block out about an hour of time. 

Step Three
During your organizing session, create additional file folders for:  Air Travel, Ground Transportation, Lodging, Restaurants, Sites, and Vital Documents.  Keep in mind you can reuse these folders. 

Next, file the documents you’ve assembled (see above) into their respective folders.  Then, insert all your file folders into a must-have travel product, the Barcelona Document Bag.  All your travel documents will be in one place and labeled by topic for easy access.  Plus, the bag lays flat in your suitcase and comes in bright colors so you can easily find it. 

Before you conclude your fun-filled organizing session, you’ll want to be sure to:
  • Copy your family’s passports or visas, drivers’ licenses, car insurance (road trip!), and credit card information. File the information in the Vital Documents folder. Or scan the information and send it to your web-based email account so you can access it anywhere.
  • Email your itinerary and contact information to a friend or family member so someone knows where you are at all times.
  • Print out any driving directions you might need.
  • Copy pages from travel books with interesting information. Don’t carry the whole book. They take up too much space and are way too heavy.
  • Include a pen and notepad for planning daily itineraries or other notes you might want to take along the way.

Step Four
Have a wonderful trip!  Safe travels.

Where are you heading for Memorial Day weekend?  I’d love to know!

2 comments:

  1. It can be overwhelming to realize how much planning is required for travel, but it's so much better to take the time to organize all your information as you've described here, than to run into difficulties after you've left home!

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  2. Janet - Thanks so much for checking out this blog post. Summer is a busy travel season so perfect timing!

    Korinne

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